Executive Assistant

This dynamic position requires the ability to anticipate needs and offer solutions to problems with a high level of professionalism and confidentiality.
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Who we are

The Workshop is a tech company that develops intuitive software for the online gaming industry. Our motto is to move “Fearlessly Forward” together. Cooperative innovation is at the center of everything we do – from our games, new products and technologies, to how we collaborate and share inspiration with one another.

What we believe

We understand that great ideas come from great people, and great people thrive when they’re trusted to challenge, change, improve, and perfect our products and processes. Our forte lies in the diversity of our skills – and that comes from the diversity of our people.

Our commitment to you

The Workshop is committed to being a diverse and inclusive workplace, where we all learn together, trust each other, and value collaboration. We welcome candidates of all genders, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, nationality, belief (or lack thereof), and programming language preference. As an equal opportunity employer, we offer a friendly, supportive working environment for all. It’s a place where you can try new ideas, take risks, and enjoy the support to move Fearlessly Forward.

What you'll do

  • Prioritise and coordinate inquiries and requests to ensure smooth day-to-day engagements
  • Manage communication by screening calls, letters and emails to determine which require priority and bring to attention which communication is appropriate to deal with independently
  • Maintain filing systems and assist with presentation and report preparation as well as collate and submit monthly expenses
  • Assist with some personal affairs e.g. relocating, setting up bank accounts etc. Provide overviews for all TRVs and PURs needing approval
  • Schedule regular and occasional meetings (in person or calls) with internal and external parties, help organise calendars and avoid schedule conflicts, including booking meeting rooms or dial in details and external venues when needed
  • Arrange lunches/dinners with clients/teams as required – book restaurants and set up invites. Assist with organising management meetings; from sending invites to distributing info and sourcing venue, equipment etc
  • Handle all travel arrangements (domestic and international) including hotel accommodations, airline reservations, rental cars, off-site meeting venues, and expenses
  • Schedule Town Halls and collate agendas from participants
  • Compose and type agendas and correspondence for special events, board meetings, committee meetings and development activities
  • Collate and distribute meeting action lists as requested. Take meeting minutes
  • Provide support with ad-hoc projects when necessary
  • Any other tasks as required.


What you'll bring

  • Excellent planning, organisational and multi-tasking abilities with attention to quality and detail
  • Ability to work in a fast-paced environment in an organised manner
  • Strong initiative and judgment skills with project management experience
  • Excellent interpersonal skills, with the confidence and ability to work and communicate effectively with all levels of professionals both internally and externally
  • Ability to learn quickly, work independently and in a team setting
  • Ability to manage multiple projects at any one time
  • Enthusiastic self-starter who is able to work with minimal direction
  • Significant experience and knowledge in a similar role assisting a dynamic senior executive and leadership team
  • Experience of handling highly sensitive and confidential information while maintaining a high degree of confidentiality at all times
  • Ability to communicate in Spanish an asset
  • General capacity to learn and adopt new skills and technologies rapidly
  • In particular, proficiency in the following is required: Microsoft Office Microsoft Word Microsoft Excel Evernote Visio
  • Occasional international travel may be required


What's in it for you

  • Inspiring and fulfilling work at an innovative and values-driven company creating cutting-edge tech
  • Attractive salary and customisable benefits package
  • Flexible working hours and ways of working
  • Contemporary and accessible office environments with a range of workplace perks
  • Six weeks’ paid leave for every four years of service
  • Relocation package for you and your family including soft-landing package services to help you settle in (applicable in Spain, if you are moving from a different city/country)
  • Being part of a team with a forward-looking, international mindset and agile working practices
  • A friendly, inclusive and multicultural environment (we are made up of over 35 nationalities, speaking almost 30 languages)
  • Wellbeing programmes, learning and personal growth opportunities
  • A range of employee events throughout the year, including team building activities, Learning Labs, Hackathons and Designathons
  • Opportunities to shape the tech community within and outside of the company, through mentoring and knowledge-sharing

 

Additional information

  • Remote status

    Hybrid remote

We usually respond within three days

Or, know someone who would be a perfect fit? Let them know!

London

W1F 7TF
W1F 7TF London Directions View page

Our culture

We’re lucky enough to have a home in two of Europe’s best tech cities – London and Malaga – and are proud of our diversity. Our Inventors represent over 40 different nationalities and almost 30 languages.


Already working at The Workshop?

Let’s recruit together and find your next colleague.

email
@theworkshop.com
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